The Top 10 Printer Tips and Tricks You May Not Already Know
We use printers all the time for a variety of different reasons. When a problem occurs, most people start tapping their phones to call maintenance. But printers are not very complicated machines, and there are a few tricks anyone can learn to make their printer work without a hitch.
Here are the Top 10 printer tips and tricks you may not already know.
- A simple trick to prevent clogs: The problem with inkjet printers is that their nozzles often get clogged. Studies have shown that clogs happen more frequently in areas with low humidity. This means that if you happen to be running your printer in a low-humidity area, then you can prevent clogs with a humidifier.
- Fix smeary printouts with this little tweak: Another problem with inkjet printers is that the page is often smeared by ink. This is usually caused by something sticking to the printhead. If you see smearing, remove the cartridge and check the nozzle. If there is something sticking to it, then remove it to make the nozzles clear. This little trick is often enough to fix smeary printouts.
- How to print in black only if you have run out of color ink: Are you unable to print your color text and images because you have run out of one or more ink colors? You can still print your document by selecting an option to print in black only from your printer’s menu.
- Generate random text for printer testing: Sometimes you need to print a test page or two to test a formatting or printing feature. Instead of typing or copy-pasting paragraphs of text, which can be time-consuming, type =rand(p,s) and hit the Enter button. P is the number of paragraphs you want, and s is the number of sentences in each paragraph. For example, =rand(3, 5).
- Print your pages in the right order: Most inkjet printers print pages face up, which means that the first page goes to the bottom of the stack when printing multiple pages. The trouble with this is that rearranging the pages in ascending order takes time if the stack is very large. Fortunately, there is a way to fix this. In Microsoft Word 2007, you can fix it by checking the “Print Pages in Reverse Order” checkbox, which you can find by selecting File, Options, Advanced, and then scrolling down to the Print section. This will make your printer print in the right order.
- Make one printer your default printer: If your computer is connected to more than one printer and you want to make sure that one particular printer will start printing every time you click the Print button, then make it is the default printer. You can do that by selecting the “Devices and Printers” menu from the Start menu and then right clicking on the desired printer’s icon and selecting “Set as default.”
- Prevent the printer from installing unnecessary software: Some printers automatically install additional software that you never use. In most cases, the only software you need is the printer driver. The unnecessary software takes up space on the hard disk and can even slow down your computer. To prevent your printer from installing unnecessary software, choose “Custom” installation instead of “Recommended” when installing the printer.
- How to ensure PostScript consistency: PostScript ensures that your texts, images, line breaks, and page breaks will come out in print exactly as they appear on the computer screen. But in large Microsoft Word documents, you will often find text, images, and line breaks jumping everywhere. To ensure PostScript consistency, convert your document to PDF format and print it from Acrobat.
- A little trick to improve print quality: Often, the reason you get less than satisfactory print quality is that the printer is set for the wrong type of paper. Different papers require ink in different amounts and color proportions to produce a quality printout. You can fix this by selecting the right paper type from the Printer dialogue box.
- Use only high-quality paper to get a high-quality printout: The type of paper you are using makes a big difference in the quality of the print. Graphics look crisper and colors appear more vibrant on a bright white paper than on other papers. A cheaper paper does not absorb ink properly, making the ink bleed into the surrounding area, which results in faded or smudged print. You can fix this problem by using only high-quality paper.
The Top 10 Printer Tips and Tricks do not take much time and effort to learn. Once you know how to make your printer do the things you want it to do, like print sharper pictures, your life will be much easier and simpler — at least where printing is concerned.
At Hawk Graphics, Inc., we hope you have gained valuable knowledge in reading our blog, The Top 10 Printer Tips and Tricks You May Not Already Know.
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